By Laws

NORTHEASTERN OHIO ASSOCIATION
FOR HEALTH CARE RECRUITMENT

ARTICLE I

NAME AND PURPOSE

Section 1
NAME - The name of the Association shall be the Northeastern Ohio Association for Health Care Recruitment.

Section 2
PURPOSE - The purpose of the Association shall be (1) to promote and exchange the sound and ethical principles of professional health care recruitment which may be employed by its members for their mutual betterment and professional advancement; (2) to advance the interest of and promote cooperation among its members; and (3) to acquire and disseminate among its members such information regarding conditions in the field that will assist them in conducting their business; and generally to perform such other-services for its members as shall be permitted by law and the bylaws of this Association.

ARTICLE II MEMBERSHIP

Section 1
ACTIVE MEMBERSHIP - Applicants for active membership must be employed by an agency providing direct health care. No temporary or personnel placement agency Staff are eligible for active membership­

a. Applicants for active membership or renewal hereof must be actively involved in health-care recruitment.
b. All active members shall be individuals whose application for membership in the
NEOAHCR has been accepted, whose dues are current, and whose membership
is not under revocation for-violation of the NEOAHCR bylaws.

1. Active membership in the Association shall be based on the qualifications as outlined in Section 1b, on an individual health facility basis and is transferable
   to another individual unless the individual has personally paid the dues.

Section 1.1

INSTITUTIONAL MEMBERSHIP - Special consideration will be given to organizations that may share a reciprocal relationship with the Association and its members. Applications for Institutional Memberships will be reviewed by the Board of Directors for approval.

Section 2
APPLICATIONS AND APPROVAL - Applications for membership in the Association shall be obtained from the Vice President and be completed and forwarded to the Treasurer of the Association on the official application form. Applications shall be examined by the President for eligibility and reviewed by the Board of Directors for approval.

Section 3
DURATION OF MEMBERSHIP - The membership year shall be a period of 12 consecutive months from January 1 to December 31.

Section 4
CHARTER MEMBERSHIP - All members in good standing as of January 1,1982, shall be Charter Members of the Association.

Section 5
SUSPENSION AND EXPULSION - Membership in the Association may be suspended or terminated for cause. Sufficient cause for such suspension or termination of membership shall be a violation of the bylaws or any rule or practice duly adopted by the Association or any other conduct prejudicial to the interest of the Association. Suspension or expulsion shall be by the affirmative vote of two-thirds of the Board of Directors at any regular or special meeting at which a quorum is present; provided, that a statement of the charges shall have been mailed by certified mail to the last recorded address of the member at least fifteen days before final action is to be taken. This statement shall be accompanied by a notice -of the time and place of the meeting of the Board of Directors at which the charge shall be considered and the member shall have the opportunity to appear in person and to present any defense to such charges before action is taken by the Board of Directors.

ARTICLE III FISCAL YEAR AND DUES

Section 1
FISCAL YEAR - The fiscal year of the Association shall begin on January 1st and end on
December 31st of the same year.

Section 2
DUES - The annual dues of each member shall be recommended by the Board of Directors and subject to the approval of the voting membership, shall become due on January 1, of each year. Statements to be sent out October 31 of each year by Treasurer.

Section 3
DELINQUENT DUES - If any member is in arrears of payment for thirty (30) days, a thirty (30) day notice shall be sent to the member to his/her last known address by the Treasurer of the Association. Upon the failure of such member to pay up such arrears at or before the expiration of thirty (30) days from the date of notice, the member shall be automatically dropped from the Association.

ARTICLE IV MEMBERSHIP MEETINGS

Section 1
GENERAL MEMBERSHIP MEETINGS – This Association shall hold meetings monthly or as determined by the Board of Directors. Notification of all meetings shall be the responsibility of the Secretary. Meetings of the Association shall be open to prospective members unless the majority of the members elect to have the meeting closed. All issues determined to be major by the Board of Directors shall be submitted to the membership for a vote. It will be assumed that a vote on a major issue could be held at any scheduled meeting. If a quorum is present, a simple majority of those members present and voting will be necessary to pass the issue.

Section 2
MEMBER MEETING QUORUM - A minimum of 8 members plus a minimum of 4 institutions present shall constitute a quorum. A quorum will be required for the transaction of business and passage of issues.

Section 3
REPRESENTATION AT MEETING - The voting of this Association at each general or special meeting shall consist of those fulfilling membership requirements as outlines in ARTICLE II, MEMBERSHIP. Each member shall be entitled to one vote on matters coming before the Association at a general or special meeting. All members in good standing of the Association may have the privilege of the floor at a general or a special meeting.

Section 4
SPECIAL MEETING – Special meeting of this Association may be called at the discretion of the Board of Directors.

ARTICLE V BOARD OF DIRECTORS

Section 1
POWER OF THE BOARD - The Board of Directors shall have supervision, control and direction of the affairs of the Association, shall determine its policies or changes therein within the limits of these bylaws, shall actively prosecute its purpose and shall have discretion in the disbursement of its funds. It may adopt such rules and regulations for the conduct of its business as shall be deemed advisable, and may, in the execution of the powers gained, appoint such agents as it may consider necessary.

Section 2
NUMBER AND TENURE - The Board of Directors shall consist of all duly elected officers and the Immediate Past-President. Officers shall be elected for a one-year term.

Section 3
ELECTION - Annually, the members of NEOAHCR shall elect the Board of Directors. Election slates to be presented in November meeting by Nominations Chairperson to allow ample time to submit ballots and return absentee ballots for election announcement in December. A plurality vote of those entitled to vote, and voting, shall constitute an election. In case of tie, the choice shall be decided by lot. Each member in good standing shall be entitled to vote for the election of officers.

Section 4
MEETINGS - The Board of Directors shall hold at least two regular meetings annually for the transaction of such business as may properly come before it. In the intervals between regular meetings of the Board of Directors, the President of the Association may refer and submit to the members of the Board major questions relating to the affairs of the Association which, in the opinion of the President, require immediate action on the part of the Board. The results of such a resolution which require a majority mail vote of the members of the Board of Directors shall have the same validity, force, and effect as if such resolution had been adopted at a meeting of the Board of Directors held in accordance with the provisions of the Bylaws.

Section 5
No less than three different institutions shall be represented on the Board of Directors.

ARTICLE VI ROLES OF THE OFFICERS

Section 1
ELECTED OFFICERS - The elected officers of the Association shall be the President, Vice President, Immediate Past President, Secretary, Treasurer, and Web Master.

Section 2
THE PRESIDENT - The President shall serve as the chairperson and preside at all General Membership meetings of the Association and meetings of the Board of Directors. At the Annual Meeting of the Association, and at all meetings of the Board of Directors, and at such other times as she/he shall deem proper, she/he shall communicate and make suggestions as may, in her/his opinion, tend to promote the welfare and increase the usefulness of the Association. She/he shall appoint the Chairpersons of all standing and special committees and deliver an annual address. She/he shall prepare and submit to the membership an Annual Report of the Association’s activities. She/he shall, subject to the approval to the Board of Directors, administer the affairs of the Association and perform all duties incident to the office and/or shall from time to time be assigned to her/him by the Board of Directors.

Section 3
THE VICE PRESIDENT - The Vice President shall assume the duties of the President in her/his absence. She/he shall perform such executive responsibilities as delegated by the President and shall submit an annual report to the President reviewing significant Association accomplishments during the year. She/he shall coordinate special projects as designated by the President or Board of Directors.

Section 4
THE SECRETARY - The Secretary shall keep the minutes of all meetings of the Association, conduct the general correspondence of the Association, preserve all papers, letters, and transactions of the Association, keep an accurate list of the names and addresses of all members, and deliver to the newly elected Secretary before the end of the fiscal year. The Secretary will distribute the updated membership list, meeting minutes, and meeting notices to the membership.

Section 5
TREASURER - The Treasurer shall have responsibility for full knowledge of the receipts and expenditures of all funds of the Association, provide for the deposit and withdrawal of funds in banks approved by the Board of Directors, prepare a report for the Board of Directors showing the financial status of the Association and present it monthly, make a full report to the Association at each Annual meeting in December, be responsible for the collection of all dues, provide information to the Vice President for preparation of the proposed budget for the upcoming fiscal year, submit all records to the Board of Directors for approval before the end of the fiscal year and, following approval, turn over all records to her/his successor. The Treasurer shall submit an annual report to the President.

Section 6
THE IMMEDIATE PAST-PRESIDENT - The Immediate Past-President shall assume appropriate responsibilities as delegated by the President and submit to the President an annual report reviewing significant accomplishments during the year.

Section 7

WEB MASTER - The Web Master shall have responsibility to monitor and update the Chapter's web site, www.NEOAHCR.com

Section 8
ELIGIBILITY OF OFFICE - Any voting member in good standing meeting the criteria of the office is eligible for elections to all offices except the office of President. The Vice President fills that office in her/his second year. Should a Board member no longer meet the criteria for active membership, she/he will have up to sixty (60) days after notification of status change to be reinstated to active membership or the office/position held must be vacated at the end of that sixty (60) day period.

Section 9
RESIGNATIONS AND VACANCIES - Any officer of the Association may resign her/his office at any time, such resignation to be in writing and to take effect within fifteen (15) days after the giving of such notice unless otherwise requested by the Board. A vacancy occurring in any office, whether by death, resignation, or otherwise, shall be filled according to the following:

Section 9.1
If a vacancy occurs in the office of President, the Vice President shall complete the term of office of the President and then complete her/his own elected term.

Section 9.2
If a vacancy occurs in the office of Vice President, the Secretary shall complete the term of office of the Vice President and then complete her/his own elected term.

Section 9.3
If a vacancy occurs in the office of Secretary, a special election will be called to fill the office.

Section 9.4
If a vacancy occurs in the office of Treasurer, a special election will be called to fill the office.

Section 9.5

If a vacancy occurs in the office of Web Master, a special election will be called to fill the office.

ARTICLE VII NOMINATIONS COMMITTEE

Section 1
The Nominations Committee shall request from the membership nominees to serve in each office. The President will appoint a member to serve as the Chairperson. The Chairperson will select two (2) members to serve on the committee. The selections will be approved by the general membership.

Section 2
The functions of the Nominations Committee shall be to organize election of officers, verify eligibility to run for office, and conduct elections of officers as described in Article IX.

Section 3
Members of the Nominations Committee will serve one year, commencing in January. No officer shall be eligible to serve on the Nominations Committee.

ARTICLE VIII NOMINATIONS

Section 1
The Nominations Committee shall request from the membership nominees to serve in each vacant office. The Chairperson of the Nominations Committee will contact those suggested for offices to determine their willingness to serve.

ARTICLE IX ELECTIONS

Section 1
Nominations shall be by the procedure outlined in Article VIII.

Section 2
The President, Vice President, Secretary, Treasurer, and Web Master shall be elected for one-year terms beginning in January.

Section 3
Election of officers shall be at the Annual Meeting in December. See Article V, Section 3.

ARTICLE X SUCCESSION PLAN

Section 1
The Board of Directors of the Northeastern Ohio Association for Health Care Recruitment will have in place an annual succession plan for the continued transition of the offices of President, Vice President and Secretary. Through election of officers at the Annual Meeting in December, it is assumed that on January 1 of each year the Secretary from the previous year will become the Vice President and the Vice President from the previous year will become President.

The Nomination Committee will seek nominations for the office of Secretary. The Treasurer will have the option annually to accept a nomination for the office of Secretary.

ARTICLE XI SUNSHINE COMMITTEE

Section 1
The purpose of the Sunshine Committee will be for acknowledgment, on behalf of NEOAHCR Members, of NEOAHCR Members or Member’s families that have experienced serious illness, injury, death, birth or other notable events. The Sunshine Committee shall be comprised of one to three NEOAHCR Members as appointed by the President. As appropriate, the Sunshine Committee will purchase and send a greeting card to the Member or Member’s family. Sunshine Committee members may seek reimbursement from the Treasurer using the NEOAHCR Request for Reimbursement form and attaching the original receipt or photo copy of original receipt of purchase. Reimbursable expenses per greeting card will not exceed $5.00.

ARTICLE XII NATIONAL CONFERENCE STIPEND

Section 1
Upon approval of the Board, the Northeastern Ohio Association for Health Care Recruitment will make available from its general fund a stipend of no more than $1000.00 for the reimbursement of specific expenses associated with attendance of the President or designee at the national conference of the National Association for Health Care Recruitment.

Reimbursable expenses are limited to those expenses that are the responsibility of the Member and not reimbursed by the member’s employer. Reimbursable expenses include conference registration, airfare and hotel expenses.

The President or designee may seek reimbursement from the Treasurer using the NEOAHCR Request for Reimbursement form and attaching the original or photocopy of the original receipts of payment. Reimbursements will not exceed $500.00.

The President may defer this stipend to the Vice President. The Vice President may defer this stipend to the Secretary. The Secretary may defer the stipend to the Treasurer. The Treasurer may defer the stipend to the general membership. The general membership would then submit their name to the President for consideration. The President would hold a simple drawing of the names at the May meeting to determine one recipient of the stipend.

ARTICLE XIII AMENDMENTS

Section 1
PROCEDURE - These bylaws may be amended at any general meeting of the Association by the majority vote of those members present and voting providing a quorum has been established. All proposed amendments shall be presented in writing to the President who shall submit the proposal to the Board of Directors. If approved by the Board of Directors, the proposed amendments shall be appended to the call for the meeting by the Secretary.